Notion has finally introduced a fully native offline mode after years of user requests. You can now access, edit, and even create content in your Notion workspace without an internet connection. In this guide, we’ll explain step-by-step how to use Notion offline, cover what works (and what doesn’t), and share tips for getting the most out of Notion’s new offline capabilities.

Table of contents

Quick steps

  1. Open the Notion app and navigate to the page while you are online.
  2. Click or tap the ••• menu in the top-right.
  3. Toggle “Available offline“.
  4. Wait for the download indicator to complete before disconnecting.
  5. Repeat for any critical sub-pages and on every device you plan to use offline.
Five-step guide to enable Notion offline, with icons for each step and a note that this works only on desktop and mobile apps, not in web browsers.

How the new Notion’s offline mode works

Notion’s offline mode allows you to download pages for offline access so you can continue working without internet.

You can download these pages in a similar way to how you do with Netflix episodes or YouTube videos before a flight.

Once a page is saved offline, you can open it anytime and make changes; any edits will sync automatically the next time you reconnect to the internet.

All Notion users (including those on the free plan) can use the offline mode on the desktop or mobile app.

However, you must prepare in advance: pages don’t magically work offline by default (unlike some competitor apps that are offline-first). You’ll need to manually enable offline access for each page you want available offline. We’ll walk through that process next.

🗒️ Note: The official offline mode only works in Notion’s desktop and mobile applications, not the web browser. Pages cannot be marked for offline use in a browser, so be sure to use the Notion app on Windows/Mac or iOS/Android for offline work.

How to enable Notion offline mode in 5 steps

To use a Notion page offline, you need to download it beforehand.

Follow these steps for each page you want available without internet:

  1. Open the Notion app and go to the page while you still have internet access.
    • ⚠️ Important: If there are specific sub-pages you’ll need, open those as well or mark them individually, as they won’t be auto-included.
  2. Click or tap the ••• menu (three dots) in the top-right corner of the page.
  3. Toggle on the “Available offline” option. This tells Notion to download the page to your device. You’ll see a progress bar or indicator as the page content is saved locally.
  4. Wait for the download to complete. Large pages or those with many assets may take a bit longer. Once done, the page is stored on your device and ready for offline use.
  5. Repeat this for every page you might need offline.

Your offline pages do not sync across devices by default, so you’ll need to do this on each device you plan to use offline.

For example, marking pages offline on your laptop won’t automatically make them available offline on your phone; you’d need to toggle those pages on your phone’s app as well. It can feel tedious to prep multiple pages on multiple devices, but it ensures you download only what you need and saves storage space.

Once a page is marked “Available offline,” you’re all set. You can disconnect from the internet and reopen that page from your sidebar or search to work on it. Any edits you make will be saved locally on your device.

When you regain connectivity, Notion will sync your changes to the cloud automatically. On mobile, this sync occurs when the app is online and typically on Wi-Fi.

Notion desktop GIF: a user opens a project page, clicks the "•••" menu in the top-right, toggles "Available offline", and the page downloads for offline use.

How to manage Notion’s offline pages and settings

Notion provides a central place to view and manage all your offline pages.

  • Desktop (Windows/Mac): Click your workspace name (top-left) → Settings → Offline.
  • Mobile (iOS/Android): Tap your workspace name → Settings → Offline.

In this Offline tab, you will see a list of pages downloaded for offline use. Use the filter to view pages downloaded by you versus those downloaded by Notion. Remove any you no longer need to free up space.

There is also an “Automatic downloads” toggle. On paid plans (Plus, Business, Enterprise), Notion can auto-download your Favorites and Recent pages so they are ready offline without manual toggling.

In practice, Notion typically saves about the top 20 Favorites and the 20 most recently opened pages for offline use on paid plans.

If you do not want any pages stored locally, use the global toggle in this section to disable offline mode entirely. Everything will remain cloud-only until you re-enable it.

What works offline on Notion (and what doesn’t)

Before you rely on Notion without internet, it helps to know exactly what you can and can’t do. The native offline mode lets you read and edit saved pages in the desktop and mobile apps, then sync changes when you reconnect. But anything that depends on live services or server-side features will wait until you’re back online. Use the checklist below to plan your workflow.

What you can do

  • Open and edit pages you marked “Available offline”.
  • Create new pages and database items; they sync later.
  • Edit core content (text, formatting, checklists, standard blocks).
  • Work with databases at a basic level (cached items; roughly the first ~50 rows per first view).
  • Search locally across downloaded pages; offline pages surface first.
  • See and remove downloads in Settings → Offline.
  • On paid plans, Recents and Favorites can auto-download in the background.

What you can’t do

  • Load live embeds or integrations (YouTube, Maps, tweets, link previews).
  • Use Notion AI or other cloud-dependent features.
  • Upload new files or images; cached media is view-only until you’re online.
  • Share pages, invite members, or change permissions.
  • Refresh relations/rollups or other advanced database links offline.
  • Run buttons, automations, or API-driven workflows.
  • Merge edits across devices while offline; parallel offline edits can conflict.
  • Use the web app offline; anything not marked offline won’t open.
Two-column infographic titled "Notion offline: What works and what doesn’t" showing blue icons for what you can do (edit saved pages, create pages/DB items, edit text, basic databases, search, manage downloads) and red icons for what you can’t (live embeds, Notion AI, file uploads, sharing/permissions, relations/rollups refresh, automations/API).

Conclusion

Notion’s native offline mode finally makes it practical to work without internet: mark key pages as “Available offline” on each device, manage them in Settings → Offline, and expect core editing, creating new pages, and basic database tasks to work smoothly. Keep in mind the limitations: no embeds, AI, uploads, sharing, advanced database updates, or automations until you’re back online, and the web app doesn’t function offline. When you reconnect, your changes will sync automatically.

If Notion is your hub, pair it with 2sync to keep everything synchronized once you’re back online. In 2sync, we provide a fast, reliable two-way sync between Notion and tools like Google Calendar, Outlook, Todoist, Gmail, and Google Contacts—so the work you completed offline appears where you actually plan, schedule, and communicate.

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