Yes, Notion works offline. Open any page in the desktop or mobile app, tap the three-dot menu, and toggle "Available offline." The page downloads to your device and you can edit it without internet. Changes sync automatically when you reconnect. Below is everything you need to know: setup steps, what works offline, what doesn't, free vs paid differences, and how to handle conflicts.
Notion launched native offline mode with version 2.53 in August 2025 (release notes). All plans, including Free, support it on desktop and mobile apps. The web browser does not support offline access.
How to enable Notion offline mode
Toggle "Available offline" on each page you need, on each device you use. Notion does not download your entire workspace. You choose which pages to save, and each device maintains its own offline library.
- Open the Notion app (desktop or mobile) and navigate to the page while you still have internet.
- Tap the
•••menu (three dots) in the top-right corner. - Toggle "Available offline." A progress indicator shows the download.
- Wait for the download to finish. Large pages with many images take longer.
- Repeat for sub-pages. Sub-pages do not download automatically. Open each one and toggle it individually.
Do this on every device you plan to use offline. Marking a page on your laptop does not make it available on your phone.
Once a page is marked "Available offline," you can disconnect and reopen it from your sidebar or search. Edits save locally. When you reconnect, Notion pushes your changes to the cloud automatically.
How does Notion offline mode work?
Notion downloads a local copy of each page you mark for offline access. Think of it as caching specific pages to your device. Unlike offline-first apps such as Obsidian or Evernote, Notion requires you to opt in per page.
The system uses conflict-free replicated data types (CRDTs), the same technology behind collaborative editing in Google Docs. When you edit a page offline and someone else edits it online, Notion attempts to merge both sets of changes automatically when you reconnect.
All Notion users, including those on the Free plan, can use offline mode on the desktop app (Windows, macOS) and the mobile app (iOS, Android). The web browser does not support offline access (Notion Help Center).
How does automatic downloading work on paid plans?
On Plus, Business, and Enterprise plans, Notion can auto-download your recent and favorited pages in the background. Toggle Automatic downloads in Settings → Offline to enable this. Free plan users must download each page manually.
What works offline in Notion (and what doesn't)?
Core editing works. Anything that depends on a server does not. The table below covers the most common features.
| Feature | Works offline? | Notes |
|---|---|---|
| Open and edit saved pages | Yes | Only pages you toggled "Available offline" |
| Create new pages | Yes | Sync to cloud when you reconnect |
| Text, headings, checklists, toggles | Yes | Standard blocks work normally |
| Database rows (first view) | Partial | First 50 rows of the first view download (source). Additional rows require internet. |
| Local search | Yes | Searches across downloaded pages only |
| Images and files (already cached) | View only | You cannot upload new files offline |
| Notion AI | No | Requires server connection |
| Live embeds (YouTube, Maps, tweets) | No | Show placeholders until you reconnect |
| Relations, rollups, formulas | No refresh | Cached values display, but won't recalculate |
| Buttons, automations, API workflows | No | Require server-side execution |
| Sharing, permissions, invites | No | Require server |
| Tabs, dashboard views, presentation mode | No | Features added in Notion 3.4 (March 2026) require connectivity |
| Forms | No | Require server to accept submissions |
| Web browser | No | Offline mode is app-only |
If your workflow relies heavily on databases with more than 50 rows, relations across databases, or automations, plan your offline sessions around these constraints. Simple pages, notes, and documents work reliably.
What about reminders and recurring tasks?
Notion reminders display if the page is cached, but new reminder notifications won't fire while offline. Recurring task automations also require connectivity to trigger. If you depend on timely alerts, consider syncing your Notion database with a calendar app that handles notifications natively.
Sync Notion when you reconnect
2sync pushes your Notion changes to Google Calendar, Todoist, and Outlook when you're back online. Two-way sync with field mapping and filters.
Free vs paid: offline differences
| Feature | Free | Plus / Business / Enterprise |
|---|---|---|
| Manual offline toggle per page | Yes | Yes |
| Automatic downloads (Recents + Favorites) | No | Yes |
| Offline editing and creation | Yes | Yes |
| Database row limit offline | 50 rows (first view) | 50 rows (first view) |
| Settings → Offline management page | Yes | Yes |
The 50-row database limit applies to all plans. The main advantage of paid plans is automatic downloads: Notion saves your recently opened and favorited pages without manual toggling, which means fewer surprises when you lose connectivity unexpectedly.
How to manage your offline pages
Notion provides a central hub for all downloaded pages.
- Desktop: Click your workspace name (top-left) → Settings → Offline
- Mobile: Tap your workspace name → Settings → Offline
From here you can:
- View all offline pages and filter between pages you downloaded manually and pages Notion downloaded automatically
- Remove pages you no longer need offline to free up device storage
- Toggle automatic downloads on or off (paid plans only)
- Disable offline mode entirely with the global toggle. This removes all local copies and keeps everything cloud-only.
Conflict resolution and data safety
Notion is not a backup tool. Offline mode mirrors your cloud data. If someone deletes a page from the cloud while you're offline, that deletion syncs when you reconnect. Your local copy does not protect against cloud-side changes.
What happens when two people edit the same page?
Notion uses CRDTs to merge text edits automatically. If you edit paragraph A offline and a colleague edits paragraph B online, both changes merge cleanly. But non-text edits (property changes, database row deletions, block reordering) can conflict. Notion's official documentation warns: "there are still risks associated with conflicts related to non-text edits" (source).
Best practices to avoid conflicts
- Coordinate offline sessions with teammates. If you're going offline for a long flight, let collaborators know which pages you'll edit.
- Stick to text editing offline. Save database restructuring, property changes, and block moves for when you're connected.
- Reconnect frequently. The longer you stay offline, the higher the chance of divergent edits. Don't stay offline for more than a few days if others are editing the same pages.
- Check sync status after reconnecting. Look for the sync indicator in the top bar. If a conflict occurred, review the page immediately.
Tips for working offline in Notion
- Create an offline hub. Build a single page that links to everything you need offline. Toggle that page and its sub-pages before disconnecting. This reduces the prep work from toggling dozens of individual pages.
- Keep databases under 50 rows per view. If your main database has hundreds of rows, create a filtered view showing only what you need (this week's tasks, current projects) and make that the first view. Only the first view's first 50 rows download.
- Use the mobile app for quick capture. You can create new pages and jot notes offline on your phone. They sync automatically when you're back on Wi-Fi.
- Test before you travel. Toggle airplane mode and verify your critical pages load. Sub-pages you forgot to mark will show "Page not available offline."
- Prefer Craft for extended offline work. If you regularly work without internet for days at a time, Craft offers full offline support on all platforms with no per-page toggling. For occasional offline sessions, Notion's approach works well.
FAQ
Does Notion work offline?
Yes. Notion supports native offline mode on desktop (Windows, macOS) and mobile (iOS, Android) apps. Toggle 'Available offline' on any page to download it. The web browser does not support offline access.
Can you use Notion offline on mobile?
Yes. The Notion mobile app on iOS and Android supports offline mode. Toggle 'Available offline' on each page you need. On paid plans, Notion can auto-download your recent and favorited pages so they're ready without manual toggling.
Does Notion offline work on the free plan?
Yes. All plans, including Free, support offline mode. The difference: paid plans (Plus, Business, Enterprise) get automatic downloads of recent and favorited pages. Free plan users must toggle each page manually.
How many database rows work offline in Notion?
The first 50 rows of the first view of a database download for offline use. Additional rows, other views, and linked databases require an internet connection. This limit applies to all plans.
What happens if two people edit the same page offline?
Notion uses CRDTs to merge text edits automatically. If both people edited different paragraphs, changes merge cleanly. Non-text edits (property changes, block moves, row deletions) can conflict. Notion warns that 'there are still risks associated with conflicts related to non-text edits.'
Can I create new pages while offline in Notion?
Yes. You can create new pages, add text, checklists, and standard blocks while offline. The new pages sync to the cloud when you reconnect. You cannot upload images or files until you're back online.
How do I sync Notion data after working offline?
Notion syncs changes to its cloud automatically when you reconnect. No manual action needed. If you also need those changes to reach external tools like Google Calendar or Todoist, a sync service like 2sync can push your Notion database updates to those apps automatically.
How do I turn off Notion offline mode?
Go to Settings → Offline. You can remove individual pages from your offline library, or use the global toggle to disable offline mode entirely. This removes all local copies from your device.
Conclusion
Notion offline mode handles the basics well: toggle pages for offline access, edit text and create new pages without internet, and sync everything when you reconnect. The constraints are real (50-row database limit, no AI, no automations, no embeds, app-only), but for note-taking, writing, and light database work, it delivers.
If you need full offline support without per-page toggling, Craft is worth considering. If Notion is your primary workspace and you want your offline edits to flow to your calendar and task apps automatically, 2sync bridges that gap with two-way sync between Notion and Google Calendar, Todoist, Outlook, Google Tasks, and more.
Sync Notion with your favorite tools
2sync keeps Notion databases in sync with Google Calendar, Todoist, Outlook, and more. Two-way sync with field mapping and filters.
