How To Sync Notion With Google Calendar: A Complete Guide

Why integrate Notion with Google Calendar? If you’re like us, you’ve probably struggled to align tasks in Notion and events in Google Calendar. We built 2sync after realizing there was no reliable, truly bidirectional link between the two tools.

Solutions like Notion Calendar or the basic native integrations can show events, but they don’t push changes back to your databases or mirror edits both ways, let alone customize the sync effectively.

We fixed that gap.

2sync offers a fully customizable, two‑way sync that connects straight to your Notion databases, so every update, attendee, and reminder stays in lockstep across both platforms.

More than that, you can even set filters so that specific events and tasks are not synced, only synced in one direction, or only synced when certain conditions are met.

Also, we want to be honest and show you how you can sync Notion with Google Calendar using different tools and services. This way, you can choose the one that aligns with you better.

In this complete guide, we’ll walk you through everything you need to know about how to sync Notion with Google Calendar and additional considerations for how to do it effectively.

Why sync Notion with Google Calendar?

Syncing Notion with Google Calendar turns scattered information into a single, reliable system of record.

When your tasks, projects, and meetings stay in perfect harmony, you save time, reduce errors, and gain a clearer overview of your workload.

Also, if you only use Google Calendar and need help managing more data and organizing projects, you can always use Notion.

It is one of the best knowledge management systems you can use nowadays, and it offers unparalleled customization, views, templates, and ways to organize everything, like a second brain.

With a proper sync, you don’t need to choose between one and the other: you can have the best of both in a real-time connection.

Some of the benefits of this synchronization are:

• Centralize your schedule and tasks. Keep deadlines, meetings, and reminders in one unified view; update either tool, and the other reflects it instantly.
• Never miss a deadline or meeting. Two‑way sync ensures changes propagate immediately, giving you a single source of truth.
• Plan your day more effectively. View Notion due dates alongside calendar events for clearer time blocking and prioritization.
• Streamline team collaboration. Teammates can use their preferred tool to share the same up‑to‑date information.

Current options to sync Notion and Google Calendar

There are currently several options to sync Notion and Google Calendar, apart from 2sync.

Let’s briefly explore each one, including its advantages and limitations.

1. Official Notion Calendar integration

You might think: Why would I get an external service if Notion Calendar is enough to sync Google Calendar?

Well, the reality is that Notion Calendar might not be enough.

Introduced in 2024, Notion Calendar allows users to add their Google Calendar events directly into Notion’s interface. This is how you do it:

1. Open Notion Calendar (web or desktop) and sign in with your Notion account. If you have not installed it, use the web app and sign in; you can add the desktop or mobile apps later.
2. Connect your Google account. In Notion Calendar, go to Settings → Calendars, choose Google, and complete the OAuth prompts; then pick which calendars you want to show. You can toggle calendars on or off in the left sidebar.
3. Add your Notion databases to the calendar (optional). In Notion Calendar, connect your Notion workspace and add any database that has a Calendar or Timeline view so its dated items appear alongside your Google events. If a database has multiple date properties, select the primary one for the calendar.
4. Jump in from Notion (optional). In Notion, open a database with a Calendar view, click the view name, and choose Manage in Notion Calendar to open that database directly in the calendar.

But, here’s the catch:

✅ Pros:

• It is developed by Notion, making it a native and free feature.
• It offers basic two-way linking, meaning you can view and add Google Calendar events in Notion’s calendar view.

❌ Cons:

• Notion Calendar does not provide true database synchronization.
• Events do not flow into your Notion databases or pages.
• You can’t import existing Google Calendar events into a Notion database.
• You can’t have Notion tasks appear automatically on Google Calendar.

🤏 In short: Notion’s native calendar integration is fine for viewing calendars, but it won’t turn your Notion pages into Google Calendar events or vice versa. It’s not a full sync.

2. Embedding Google Calendar

Using Notion’s Embed block, you can display a publicly shareable Google Calendar directly inside a Notion page.

The setup is easy:

1. Open Google Calendar on a computer.
2. In the left sidebar, click the three dots next to the calendar you want, then choose Settings and sharing.
3. Under Access permissions for events, turn on Make available to public (or your organization) so the calendar can load inside Notion.
4. Scroll to Integrate calendar and copy the “Public URL to this calendar” (or copy the iframe “src” from the Embed code).
5. In Notion, open your page, type /embed, choose Embed, and paste the URL you copied.
   • Alternative: You can simply paste the link into Notion and choose the option to paste it as an embed.
6. Click Embed link, then drag the block’s handles to resize as needed.
7. (Optional) In Google Calendar’s Customize under Integrate calendar, adjust the default view or other parameters, then update the URL you pasted in Notion.

While this is handy for anyone who needs a quick calendar reference without switching tools, it has some noticeable disadvantages.

✅ Pros:

• Extremely easy to set up.
• No integrations or API keys required.
• Offers a live view of your Google Calendar right inside Notion.

❌ Cons:

• Read‑only; you cannot add, edit, or delete events from within Notion.
• It can be clunky on smaller Notion windows and often requires the calendar to be public.
• Provides no real data sync; any changes must still be made in Google Calendar.
• You must access a specific Notion page whenever you want to see your calendar.
• Your Google Calendar must be public.

🤏 In short: Embedding is a convenient way to view your calendar in Notion, but it is not a true integration. Choose this method only if you need a quick, read‑only reference rather than a genuine two‑way sync.

3. One‑way push with automation tools (Zapier, Make, IFTTT)

Many users rely on no‑code automation platforms to push data from one tool to another.

A typical setup might trigger a Zapier workflow: “When a new item is added to a Notion database, create a Google Calendar event.”

These services can work in the opposite direction, too. However, each direction usually requires its own recipe, zap, or scenario, making it a bit more complex than a regular sync.

✅ Pros:

• Quick to set up for simple one‑direction flows.
• Supports many other apps beyond Notion and Google Calendar.
• Low or no cost at small volumes; free tiers often cover basic usage.

❌ Cons:

• One‑way only by default.
• Updates and deletions require extra, often complex, workflows.
• Multiple zaps or scenarios can grow messy and expensive.
• More fragile: if a field changes in one app, each automation must be updated.

🤏 In short: These tools are great for basic, lightweight automation, but not ideal if you need true two‑way sync or large‑scale reliability without exponentially increasing costs.

4. Two‑way sync with dedicated integration services

Specialized sync platforms focus on keeping data consistent in both directions.

Tools such as 2sync, Unito, and Bardeen provide guided wizards, field mapping, and continuous background syncing so changes in Notion reflect in Google Calendar and vice versa without manual workflows.

✅ Pros:

• True two‑way sync with automatic handling of updates, deletions, and conflicts.
• No code required; point‑and‑click mapping of fields and filters.
• Built‑in dashboards, logs, and error handling improve reliability.
• Full customization of the workflow.
• Filters and conditions.
• One-way syncs for individual fields.

❌ Cons:

• Subscription cost: pricing scales with the number of items or sync frequency.
• Limited to the apps each service supports.
• Edge‑case features may lag behind native APIs.
• Initial setup still requires some planning.

🤏 In short: Best choice for anyone needing real‑time, bidirectional syncing and minimal maintenance, though you’ll pay for the convenience.

Why choose 2sync

Back in the day, we saw that users could benefit from a full two-way synchronization between Notion and Google Calendar.

Unlike generic automation tools, we made 2sync specifically around Notion’s database structure and Google Calendar’s event model, so setup is faster, field mapping is more intelligent, and reliability is higher.

Basically, you get a native‑feeling experience without writing a single automation recipe or worrying about updates breaking your flows.

Later on, we developed more automations, such as Google Tasks and Google Contacts, to improve the experience with the sync.

✅ Pros:

• Accurate two‑way sync: edits, additions, and deletions propagate instantly in both directions.
• Deep Notion integration that works at the database level, supporting relations, attendees, event colors, and more.
• Guided wizard, ready‑made templates, and automatic field mapping.
• Real‑time monitoring and logs.
• Affordable plans for solos and teams.

❌ Cons:

• Requires a subscription.
• Relies on Notion and Google API limits (very rare rate‑limit delays on massive initial imports).
• Limited offline support.

🤏 In short: 2sync is the easiest, most reliable way to keep Notion and Google Calendar perfectly aligned. If you need real‑time, bidirectional syncing without building complex automations yourself, 2sync is the clear choice.

How to sync Notion with Google Calendar using 2sync

Before diving into the tutorial, ensure you have the following prerequisites:

• A Notion account with a workspace where you have permission to share integration access.
• A Notion database for the events that you want to use for calendar events. This could be an existing database you have, or you can create a new one (2sync also provides a template if you’re not sure).
• A Google account with the Google Calendar you want to sync.
• A 2sync account.

ℹ️ Note: 2sync uses Notion’s official API and Google’s Calendar API. You’ll be asked to authorize these connections securely. 2sync doesn’t share your data; it simply acts as a bridge to sync information.

Step 1: Create a new automation

1. Go to 2sync.com and click on Start automating now
   • Alternative: Click on Go to application at the top right corner.
2. On the next screen, choose the Google Calendar automation.

Step 2: Connect your Google Calendar

Now you will see the onboarding page. From here, you will be able to connect your Google Calendar first, and then link it to Notion. To do so, follow these steps:

1. Click on “Connect Google Calendar.” This opens a Google OAuth permission window.
2. Choose your Google account that holds the calendar you want to sync.
3. Grant permissions: Make sure to allow all requested permissions. 2sync needs access to read and write events in your Google Calendar to keep everything in sync.
   • 🔏 Your privacy is safe: These permissions are strictly for syncing your events. 2sync doesn’t have access to anything else in your Google account or Notion data.
4. After accepting, you’ll return to 2sync. Select which calendars from your Google account you want to sync. You can pick one or multiple calendars, and choose the default one.
5. Click Continue to proceed to the next step.

Step 3: Connect your Notion account

Next, 2sync will ask to connect to Notion:

1. Click “Connect with Notion“. This opens Notion’s authorization prompt.
2. Log into your Notion account if you haven’t already.
3. Authorize 2sync as an integration and grant the permissions.
4. Then, you’ll have the option to use our default template or select the specific pages you want to sync.
5. Approve the integration by clicking on “Allow access”. You’ll be redirected back to 2sync, which will now fetch the list of Notion databases you permitted.
6. Pick which Notion database will be synced with Google Calendar. If you can’t find any, wait a minute or two or refresh the connection manually.
7. Once selected, click on Continue to go to the next step.

Step 4: Map the properties and attributes

At the Field mapping screen, start by picking the overall flow at the top:

• One‑way to Notion: Google Calendar ⟶ Notion
• 2‑way sync: Google Calendar ⇄ Notion
• One‑way to Google Calendar: Notion ⟶ Google Calendar

Blue arrows show the directions that are active for a given field; grey arrows are disabled in the current mode. Modify the mode first, then fine‑tune each row.

Below is a quick reference to all Google Calendar attributes you can sync, the Notion property types they accept, and any direction limits (based on the arrow states you will see).

Google Calendar field	Notion property types	Directions
Event Name	Title, Text, Select	⇄
Date / Time	Date	⇄
Description	Text	⇄
Location	Text	⇄
Conference Call Link	URL, Text	⇄
Attendees (Relation)	Relation	⇄
Attendees (Notion workspace members)	People	⇄ (only workspace members; others ignored)
Attendees (Text)	Text	⇄
Organizer	Text	➞ Notion
Calendar Name (Relation)	Relation	⇄
Calendar Name (Text / Select)	Text, Select	⇄
Event Color	Select	⇄
Event Type	Select, Text	➞ Notion
Event Visibility	Select	⇄
Free‑busy	Select	➞ Notion
Is Recurring?	Checkbox	➞ Notion
Response Status	Select, Text	⇄
Sync Status	Select, Text	⇄
Google Calendar Link	URL, Text	➞ Notion
Calendar ID	Text	➞ Notion
Event ID	Text	➞ Notion
Event Status	Select, Text	➞ Notion
Trigger deletion on Google Calendar	Checkbox, Status	Google Calendar ➞
Notion Automations Data (legacy)	—	Ignore (kept for older setups)

⇄ = available both ways in 2‑way mode.
➞ Notion = data flows from Google to Notion only.
Google Calendar ➞ = data can flow from Notion to Google Calendar only.

Once you’re done, click on Continue or Skip if you don’t want to change anything.

Step 5: Set filters (optional)

Here you can decide exactly which records move between Notion and Google Calendar by adding one or more conditions. You can change these filters later, so feel free to start broad and refine.

Filter	What it lets you do	Example use case
Notion property value	Include or exclude pages based on any property in your Notion database (select, checkbox, status, relation, etc.).	Sync only items where the Select property “Publish?” is set to “Yes”.
Event Title	Match or ignore events by keywords, prefixes, or exact titles.	Ignore events whose title contains “Birthday”.
Event Calendar Name	Restrict sync to specific Google Calendars or route events by calendar.	Sync only the “Work” calendar to your team database.
Event Description	Filter on text in the event description.	Bring in events that mention “invoice” to track billing deadlines.
Event Location	Sync events held at, or not held at, a particular location.	Exclude events with “Zoom” links if you only want on‑site meetings in Notion.
All‑Day events	Include or exclude full‑day blocks.	Skip all‑day holidays so they do not clutter your task board.
Recurring events	Decide whether repeating series should sync.	Ignore recurring “Lunch Break” blocks in the Google Calendar.
No attendees	Target events that have zero invitees (often personal reminders).	Bring personal tasks into Notion while leaving team meetings out.
Event Attendees List	Filter by specific attendee email addresses or by count.	Sync only events that list your client email to a dedicated client database.
Event Free‑busy	Choose events marked Free or Busy.	Exclude Free placeholders so Notion shows only confirmed meetings.
Event Visibility	Include Public, Private, or Default visibility events.	Sync only private events to maintain confidentiality inside the workspace.
Event Color	Use Google color codes to segment events.	Import only events labeled red (high priority) into your “Urgent” view.
Event Type	Filter Google’s special event types (Meeting, Out of office, Focus time, etc.).	Ignore “Out of office” blocks so your KPI dashboard stays focused on work activity.

When adding filters, decide whether you want all conditions to be true or if any one will do. Use this logic to include or exclude events with precision.

Start broad, run the sync for a short period, then tighten rules to trim noise. If you add or rename properties in your Notion database while configuring, hit Refresh Notion fields so the new options appear in the dropdown.

Step 6: Set default values for Notion (optional)

On the next screen, choose static values that 2sync will apply only when a new Notion page is created from Google Calendar. These defaults do not overwrite mapped fields and do not change existing pages; you can edit them later.

How to set a default

1. Click + Add Default Notion Value.
2. Pick a Notion property from the dropdown.
3. Choose a static value (emoji, text, select option, checkbox, relation target, etc.).
4. Repeat for as many properties as you like. Use Refresh Notion fields if you added properties mid-setup.

Default values you can set

• Page Icon (Icon): Sets a default icon for all new pages created from Google Calendar.
• Source (Select): Tags new pages with an origin label indicating they were created from your calendar.
• Assignee Email (Email): Pre-fills the assignee email so ownership is clear on creation.
• Done (Checkbox/Status): Sets the initial completion state of newly synced items.
• Is Recurring Task? (Checkbox): Flags new pages as part of a recurring sequence for downstream views and filters.
• Labels (Multi-select): Applies predefined labels to categorize incoming items immediately.
• Parent Item (Relation): Links each new page to a designated parent record to maintain hierarchy.
• Priority (Select): Assigns a default priority level to support sorting and triage.
• Project Name (Select): Attaches a default project label so events roll up under the correct project.
• Section (Select): Places the new page into a chosen section for consistent grouping in views.
• Sub-item: Creates the page as a sub-task under a specified parent to keep task structures intact.
• Task Position (Number): Sets a default ordering marker so new tasks appear in the intended position.
• Task Recurrence Frequency (Text): Presets the recurrence cadence so repeating items are labeled consistently.

You can leave it as it is or change the default values. Once you’re finished, click on Continue.

Step 7: Set advanced settings and final checks (recommended)

These options are optional but useful; you can tweak them later after the first sync. Click Show advanced settings to reveal them, then test the sync and continue.

• Automation name. Give your sync a clear, searchable name so it is easy to find later.
• Add Notion link below every description. Inserts the Notion page URL into each calendar event description so you can open the Notion page from the invite.
• Sync Notion entries that were created before the first sync. Backfill existing Notion items to your calendar instead of syncing only newly created ones.
• Syncing timeframe. Choose how far back and forward to sync events. The maximum window depends on your plan.
• Default calendar event duration. Set a default end time when creating a calendar event from a Notion item that has only a start time.
• Guests who should receive an invitation when an event is created or updated. Control who gets email invites or updates to avoid unnecessary notifications.
• Sync frequency. Define how often 2sync checks for changes; frequency varies by plan.
• Allow event deletion. Decide whether deleting an event in one tool should also delete it in the other, or simply un-sync the item.
• Ignore Notion entries that are currently linked with other automations. Prevent conflicts by skipping items already managed by another 2sync automation.

When you are done reviewing these options, run the test synchronization and proceed. You can adjust any of these settings later again from the automation’s Sync settings.

If the test was successful, click the yellow button labeled Start the sync now and you’re good to go!

Conclusion

By now, you have a complete playbook for connecting Notion and Google Calendar. We covered why syncing matters, the pros and cons of every approach (Notion Calendar, embedded views, one-way automations, and dedicated two-way services), and a detailed setup using field mapping, filters, default values, and advanced settings.

Looking for a dependable, native-style two-way sync that makes things simple? Give 2sync a try! Just connect your accounts, pick your database, map your fields, and you’re all set to go live in minutes. You can easily adjust filters, defaults, and advanced options whenever you need. Plus, your events and tasks will stay perfectly aligned at the database level, so your team can concentrate on what truly matters.