20 best Notion to-do list templates in 2026

The best free Notion to-do list template for most people is Ultimate Tasks by Thomas Frank. It gives you an inbox for quick capture, smart filtered views (Today, Next 7 Days, Overdue), sub-tasks, recurring tasks, and project boards, all without paying a cent. For a simpler starting point, Notion's official To-do List template covers the basics in under a minute.

Notion handles task management well because its database engine supports filtered views, rollups, relations, and automations for recurring tasks. With over 100 million users (Notion, 2024), the template gallery now lists more than 900 to-do list templates alone. We tested dozens and narrowed it down to 20 that cover every use case, from bare-bones checklists to full productivity systems.

Quick look

1. Ultimate Tasks: best overall

Ultimate Tasks is the most recommended free Notion task template on the web, and for good reason. It includes an inbox for quick task capture, smart views filtered by Today, Tomorrow, and Next 7 Days, plus a full project board with Trello-style columns. Sub-tasks, priorities, tags, and recurring tasks are built in.

The "cold tasks" feature hides inactive items older than a set threshold, keeping your daily view clean. If you already track projects in Notion, the linked Projects database lets you associate tasks with specific goals. Thomas Frank also publishes video walkthroughs that cover setup and customization.

2. To-do List: best for beginners

Notion's official to-do list template is the fastest way to start. It includes a table view with task name, assignee, and due date. Nothing else, nothing extra. Duplicate it, rename a few fields, and you have a working task list in under a minute.

Because it uses a proper database (not a simple page of checkboxes), you can add views later: a Kanban board for status tracking, a calendar for deadlines, or filtered views for reminders and sub-tasks. That flexibility makes it a strong starting point even if your needs grow.

3. Task List: best Kanban view

Another official Notion template, this one defaults to a Kanban board grouped by status. Drag tasks between To Do, In Progress, and Done columns, exactly like Trello or Asana. Each card shows a short description, and you can add as many custom properties as you need.

If you prefer visual workflows over flat lists, start here. The board view makes it obvious what you are working on, what is waiting, and what is finished. You can always add a table or calendar view alongside it.

4. Task Tracker: best for minimalists

Task Tracker strips task management down to the essentials: importance, category, status, and date. No dashboards, no progress charts, no gamification. Check a box, move on.

The template supports sub-tasks for breaking down larger items and includes a calendar view for deadline visibility. With a 4.95 rating, it is one of the highest-rated to-do templates on the Notion gallery. Best for anyone who finds most productivity templates too busy.

5. Advanced To-Do List: best for progress tracking

This template adds a visual completion tracker that shows your progress as a percentage. Tasks are sorted by status (Not Started, In Progress, Done) and by time frame (Today, This Week, This Year), with a calendar and gallery view included.

The progress bar is the standout feature: it updates automatically as you check off tasks, which helps with motivation on longer projects. If you want more than a flat checklist but less than a full project management system, this hits the middle ground.

Learn more: 7 best Notion habit tracker templates

6. Weekly To-Do List: best for weekly planning

This template organizes tasks by day of the week rather than by status or priority. Each day gets its own section with checkboxes, and a "Later" list at the bottom catches tasks you have not scheduled yet.

Weekly planning is one of the most effective productivity habits: a study published in the Journal of Personality and Social Psychology found that writing down specific plans for goals increased follow-through by 42% (Gollwitzer & Sheeran, 2006). This template makes that practice concrete.

Learn more: 7 best weekly schedule templates

7. To Do List Calendar: best with calendar view

This template merges a calendar view with a task database, so you can see which tasks belong to which day at a glance. It includes a one-click routine generator that populates daily tasks and an auto-sort feature for priorities.

If you manage deadlines and want a visual timeline without switching to a separate calendar app, this template keeps everything in one Notion page. Pair it with 2sync to push those same dates to Google Calendar or Outlook for real push notifications.

8. The Eisenhower To Do List: best for prioritization

The Eisenhower Matrix sorts every task into one of four quadrants based on urgency and importance: do first, schedule, delegate, or eliminate. This template applies that framework inside a Notion database, so you can tag each task and let the views do the sorting.

It works well for people who struggle with prioritization. Instead of a single flat list where everything feels equally important, the matrix forces you to decide what actually matters. For more Eisenhower options, see our 5 best Eisenhower matrix templates for Notion.

9. Quick To-Do List: best for quick capture

Quick To-Do List is built for speed. Tasks drop into priority buckets (high, medium, low), and completed items move to an archive so the active view stays clean. No complex properties, no project boards, no dashboards.

Use this when you need to dump tasks fast and sort them later. The archive feature is particularly useful: instead of deleting finished tasks, you keep a record you can search when you need to check what you have already done.

10. Simple Notes Board: best for notes and lists

Simple Notes Board combines to-do lists with quick notes in a visual dashboard. It is less structured than the templates above, which makes it a good fit for people who mix tasks with reference material, shopping lists, and bookmarks.

If organizing by day or priority feels too rigid, this board lets you create freeform sections for whatever you need. The trade-off is less automation: there are no filtered views or progress trackers, just clean sections you fill yourself.

11. Personal Task HQ: best all-in-one dashboard

Personal Task HQ goes beyond task lists. It bundles a to-do list, habit tracker, Kanban board, Pomodoro timer, and project tracker into one polished dashboard. Tasks are organized by project with clear goals.

At $9, it is the most affordable paid option on this list and a good step up if free templates feel too basic but a full system like Ultimate Brain feels like overkill.

12. Ultimate Brain 3.0: best premium system

Ultimate Brain 3.0 is Thomas Frank's full productivity system for Notion. It combines everything from Ultimate Tasks (his free template) with a notes database, PARA-method organization, goal tracking, and advanced project management. Tasks, notes, and projects are all interconnected through Notion relations.

This is the right choice if you want Notion to replace multiple apps rather than just handle to-do lists. The price is steep, but the system covers task management, note-taking, project planning, and knowledge management in a single workspace. Thomas Frank publishes detailed video tutorials covering every feature. If you prefer to start free, see our best free Notion templates for lighter alternatives.

13. Daily & Weekly To-Do Lists: best for daily and weekly combined

This template puts daily and weekly planning on the same page. The daily board organizes tasks across all seven days, while the weekly board groups them by week of the month. Both views sync to the same underlying database.

It is one of the most reviewed to-do templates in the Notion gallery for a reason: the dual view eliminates the choice between daily and weekly planning. You get both without duplicating tasks. Good for students, freelancers, or anyone who plans by the week but executes by the day. For a broader look at planning tools beyond Notion, see our best planner apps.

14. Recurring Tasks: best for repeating tasks

Recurring Tasks uses Notion's built-in database automations to repeat tasks on a schedule you define. Set a daily standup, a weekly review, or a monthly invoice reminder, and the template creates the next instance automatically when you mark one done.

With 40 reviews and a 4.85 rating, it solves the most common complaint about Notion task management: there is no native recurring task feature without workarounds. This template provides the workaround in a ready-made package. For a deeper guide on setting up repeating workflows, see how to create recurring tasks on Notion. If you also use Todoist, check our Todoist recurring tasks guide to keep repeating tasks in sync across both apps.

15. Simple To Do List: best for priority sorting

Created by an official Notion Ambassador, this template focuses on one thing: sorting tasks by priority. Add a task, tag its priority, and the template handles the rest. A calendar integration lets you visualize deadlines alongside your prioritized list.

With 255+ reviews, it is one of the most trusted simple templates in the gallery. Users consistently highlight the priority property as the feature that makes it click. If Notion's official To-do List feels too bare and the advanced options feel like overkill, start here.

16. Support Task List: best for teams

Most to-do templates are built for individuals. Support Task List is built for teams. Each task can be assigned to a team member with priority levels, tags, and due dates. Individual task pages support notes, documentation, images, and sub-tasks.

This is Notion's official template for team task tracking. If you share a workspace with colleagues and need to assign, track, and hand off tasks, it is a better starting point than adapting a personal template. You can also turn it into a lightweight personal CRM by adding contact relations. Pair it with 2sync to push team deadlines to everyone's Google Calendar.

17. Daily Agenda & To-Do List: best for agenda linking

This template connects your agenda and your to-do list in two linked databases. Tasks tie directly to specific agenda items, so you can see not just what to do but when and why. A weekly calendar view keeps focus on the current week.

It also includes pre-configured repeated tasks with buttons for adding new entries. The author updates the template regularly as Notion releases new features. Best for people who plan their day around meetings and appointments, not just standalone tasks.

18. Simple School To-do list: best for students

Designed specifically for students, this template splits tasks into school, extracurricular, and home categories. The setup is minimal on purpose: no complex properties, no databases, no learning curve. Open it, type your assignments, check them off.

For a more detailed academic setup with assignment tracking, due dates, and course management, see our best Notion templates for students and assignment tracker templates. This template works when you need something fast and simple.

19. GTD Dashboard: best for GTD methodology

If you follow David Allen's Getting Things Done methodology, this template implements the full GTD workflow inside Notion. Capture everything in the inbox, process it into next actions, waiting-for lists, or someday/maybe, and review weekly.

The $30 price gets you a customizable system that breaks larger objectives into manageable steps with project and goal tracking built in. For a lighter prioritization approach without the GTD framework, see the Eisenhower Matrix templates or time-blocking templates instead.

20. Aesthetic To-Do List: best aesthetic template

This template proves a to-do list can be functional and look good at the same time. It includes smart recurring task automation (daily, weekly, and weekday cycles), dynamic due-date calculations showing days remaining, and a weekly analytics dashboard with completion rates.

The modular drag-and-drop layout lets you rearrange sections to fit your style. Built for students, developers, and creative professionals who spend enough time in Notion to care about how their workspace looks. For more visual Notion designs, browse our best aesthetic Notion templates.

How to build a to-do list in Notion from scratch

If none of these templates fit perfectly, you can create your own in two minutes.

Database method (recommended):

1. Open a blank Notion page and type /database. Select Database - Full page or Database - Inline.
2. Rename the first column to Task. Add properties for Status (select: To Do, In Progress, Done), Due date (date), and Priority (select: High, Medium, Low).
3. Click + Add a view and choose Board to get a Kanban layout grouped by Status.
4. Add a Calendar view filtered by Due date to see deadlines visually.

Checklist method (quick and simple):

1. Open a blank page and type /to-do list. Notion inserts a checkbox block.
2. Type your tasks, pressing Enter after each one.
3. Check items off as you complete them.

The database method is more powerful because it supports views, filters, sorting, reminders, and relations to other databases. It also works offline on desktop and mobile. The checklist method works for throwaway lists you will not revisit.

How to sync your Notion to-do list with other apps

A Notion to-do list covers planning, but it cannot send push notifications to your phone or sync deadlines to your calendar. If you also use Todoist, Google Calendar, or Google Tasks, you end up copying tasks between apps.

2sync connects your Notion database to external tools with two-way sync. Create a task in Notion and it appears in Todoist. Complete it in Todoist and Notion marks it done. Map specific fields, filter what syncs, and keep both apps in sync without manual work.

This is particularly useful for to-do list templates with due dates and calendar views: push those dates to Google Calendar so you get real alerts on your phone, not just a date field inside Notion.

Not sure which task app pairs best with Notion? Read our Notion vs. Todoist comparison, TickTick vs. Todoist breakdown, or browse the best to-do list apps. For a wider look at productivity tools, see our best organization apps.

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