Quick answer
Notion has no native Microsoft To Do integration, so the real choice is between a one-way recipe and a two-way sync.
A recipe built in Zapier or Make moves a task across the moment it is created, then forgets it. Nothing records which Notion page belongs to which To Do task, so the two copies drift apart from the first edit onwards.
For edits and completions that travel both ways, you need a dedicated sync tool.
Microsoft To Do is where the task gets captured: a flagged email, a line typed on your phone, something assigned in a shared list. Notion is where it gets planned, linked to a project, and looked at next week.
Keeping both honest by hand lasts about a fortnight. After that you stop updating one of them, and the one you stop updating is the one everybody else is reading.
Six methods can connect the two. They are not variations on one idea. They differ on a single question that decides whether the connection survives contact with real work: can it change a task that already exists?
Does Notion integrate with Microsoft To Do?
No. Notion ships no Microsoft To Do connector, and Microsoft ships no Notion connector for To Do. Notion's own AI connectors reach Outlook mail and calendar, not To Do lists.
So every method below is a third party sitting between the two, and what each one can do is limited by the actions it exposes.
The 6 methods compared
The middle column is the one to read first. Creating a task is easy and every method does it. Editing one later is where most of them stop.
| Method | New To Do task reaches Notion | Remembers which items are paired | New Notion page becomes a task | Price |
|---|---|---|---|---|
| 2sync | Yes, automatically | Yes, and every field follows | Yes | From $7/month billed annually |
| Pleexy | Only tasks it created from Notion | Yes, for the tasks it created | Yes | $4/month, or $40/year |
| Zapier | Yes, with a Zap | No, it matches by title | Yes, with a second Zap | Free tier, paid above it |
| Make | Yes, with a scenario | No, unless you build a data store | Yes, with a second scenario | Free tier, paid above it |
| Power Automate | Yes, if you build it | No, you store it yourself | Scheduled polling only | Premium connector license |
| n8n | Yes, if you build it | Only if you build it | Yes, if you build it | Free self-hosted, paid cloud |
Two things look like options here and are not.
- Morgen does not sync the two apps at all. Its own documentation says it unifies them through the calendar layer, so your tasks stay where they are and you see them next to each other.
- Notion's CSV import is a one-time copy with no connection behind it.
1. 2sync: two-way sync with per-field direction
2sync connects a Microsoft To Do list to a Notion database and keeps both sides current. Add a task in either app and it appears in the other. Change the due date, the importance or the notes, and the change follows.
The part that matters in daily use is the direction control. You pick one of three directions for the whole automation, then override it on any individual field. Title and due date can run two-way while Task Status flows only into Notion, so a status scheme you invented in Notion never overwrites what Outlook shows your colleagues.
Step 1: connect Microsoft To Do
Sign in with your Microsoft account. Personal accounts (Outlook.com, Hotmail) and work or school accounts both work. The permissions are sign-in and basic profile, read and write on your To Do tasks and lists, and read on your mailbox settings. Then tick the lists you want.
You pick lists, not the whole account. Syncing several into one database is normal: map the List field to a Select or a Relation property and each task shows where it came from, which also lets a Notion view rebuild the groupings you had in To Do.
Step 2: connect Notion
- Pick your Notion workspace from the Connected as dropdown.
- Choose the Notion database that will hold your synced Microsoft To Do tasks.
- Click Continue.
Step 3: map your fields
Choose the overall direction, then adjust any row. 2sync fills in sensible defaults, so the mapping is already workable before you touch it.
Step 4: add filters
Optional, and editable later. Conditions run on task title, description, list name, category, importance and status, or on any property of your Notion database.
Step 5: set default values
Also optional. These write a fixed value into a Notion property on every page the automation creates, which is how you tag where a task came from when several automations share one database.
Step 6: sync settings
Name the automation, then open the advanced panel for the three settings that decide how the sync behaves day to day.
Allow task deletion is off here, which is why deleting a task on one side un-syncs it rather than removing its twin. Sync completed tasks up to bounds how far back finished tasks travel, and a wider window makes each sync slower.
Step 7: test your sync
Run a test before anything goes live, so you see what lands in Notion while it is still easy to change the mapping.
What 2sync maps
| Field | Direction |
|---|---|
| Task title, description, due date, start date, reminder | Two-way |
| Importance, categories, task status, completion | Two-way |
| List, as a Select or a Relation | Two-way |
| Steps, completed date, added date, recurring flag, task link | To Notion |
The full list, with the Notion property types each field accepts, is in the Microsoft To Do field reference.
Pricing starts at $7/month billed annually, which covers one automation syncing every five minutes. Pleexy is cheaper if a single direction is all you need, and the comparison below is honest about that. Every plan includes a 14-day free trial.
Capture tasks in To Do, plan them in Notion
Connect your Microsoft account, pick the lists you want, and map each field to a Notion property with its own sync direction.
2. Pleexy: Notion tasks pushed into To Do
Pleexy is a dedicated task-sync tool, and for this pair it runs in one direction. Its own description is precise: each Notion item is converted into a Microsoft To Do task. Updates you then make in To Do reflect back to the Notion item they came from.
What it will not do is the other starting point. Asked whether it can create Notion items from To Do tasks, Pleexy answers no, and says the feature is on its radar.
Its setup screen makes the direction plain: the panel you configure is called Source of tasks, and the source is Notion.
That shapes who it suits. If Notion is the single place work is created and To Do is only an execution surface, Pleexy at $4/month, or $40/year, does the job for less than anything else here.
If tasks get captured in To Do first, which is the whole point of flagged email and the phone widget, those tasks never reach Notion.
Our 2sync and Pleexy comparison goes through the rest of the differences.
3. Zapier: one Zap per direction, matched by title
Zapier's Microsoft To Do app offers four triggers (New Task, Updated Task, Completed Task, New List) and a set of actions: Create Task, Create List, Complete Task, Find a Task, Find or Create Task, and a raw API request.
Two of those names give the model away. Find a Task and Find or Create Task exist because a Zap keeps no record of what it did last time. When something changes in Notion and the matching To Do task needs updating, Zapier has to go looking for it, and it looks by Title.
In practice:
- To Do to Notion works well. The Updated Task trigger fires and a Notion action writes the change into your database.
- Notion to To Do is a second Zap with its own field mapping, and nothing coordinates the two.
- Matching happens on the title, so renaming a task on either side breaks the link, and two tasks called Follow up can match each other.
- On the free plan Zapier checks for new data every 15 minutes.
If you are weighing Zapier for Notion work more broadly, we compare it against the alternatives in 2sync vs Zapier and Zapier alternatives for Notion.
4. Make: the same model on a visual canvas
Make gives you Microsoft To Do modules for watching tasks and for creating, completing, deleting and fetching them, wired together on a canvas instead of a step list.
The model underneath is Zapier's. A scenario runs in one direction, and nothing persists between runs about which Notion page belongs to which task. You can build that bookkeeping yourself with a Make data store, which is real work and yours to maintain.
Make's advantage is on the Notion side and in how it handles volume: routers, filters and iterators let one scenario handle branching that would take several Zaps.
It is the better pick if you are already building scenarios in Make. It does not change what Microsoft To Do will accept.
5. Power Automate: inside Microsoft, outside the easy path
This is the one people expect to work best, because Microsoft To Do and Power Automate come from the same company. The friction is on the Notion end.
Notion's connector for Power Automate is published by an independent publisher rather than by Microsoft or Notion, and it sits behind the Premium tier, so it needs a paid Power Automate license on top of whatever Microsoft 365 you already pay for.
More limiting than the license: the Notion connector exposes no triggers. Nothing in Notion can start a flow.
To Do to Notion is workable, because the To Do connector is Microsoft's own and does fire on new and updated tasks.
Notion to To Do means running a scheduled flow that queries the database, compares it against what it saw last time, and acts on the difference. That is a small piece of software, and you own it.
Worth it if your organization standardizes on Power Platform and has the licenses already. Hard to justify otherwise.
6. n8n: full control, and the bookkeeping is yours
n8n's Microsoft To Do node includes a Task Update operation, so changing a task that already exists is available out of the box. Genuine two-way sync is possible here, and self-hosting makes it cheap to run.
The cost moves from the invoice to your calendar. The node is not a trigger, so you schedule polls yourself.
You also write the matching logic: storing the pairing between a Notion page and a To Do task, deciding which side wins when both changed since the last run, and handling the task deleted in one app but not the other.
That is a weekend to build and something you maintain. For a developer who wants exact control it is the most flexible option on this list. For anyone else it is a project, not a setup.
We cover the platform further in n8n alternatives.
What syncs, and what quietly does not
Several To Do behaviors surprise people once the sync is running. None of them are bugs, and all of them come from how Microsoft models the app.
- Steps arrive as text, one per line, and do not write back. To Do's checklist items land in a Notion text property with ☑ and ☐ markers. Edit them in To Do; typing in that Notion property changes nothing on the Microsoft side.
- My Day, Important and Planned can never be sync targets. They are views over your tasks rather than lists, so Microsoft does not expose them. Sync the lists the tasks actually belong to, then rebuild the same views in Notion with filters on due date and importance.
- Due and start dates carry a day, not a time. Set a time on the Notion date and the task still lands on the right day, but the time is dropped. The reminder is the one editable date that keeps its time.
- There are no subtasks, parent tasks, sections or assignees. To Do has none of these, so nothing maps. If you need hierarchy, Todoist and Google Tasks sync subtasks as related pages.
- Recurring tasks add a row per occurrence. Completing one closes that task and creates the next as a new task with a new ID, so Notion gains a completed page and a fresh one. Filter completed pages out of your main view.
- Deleting is off by default. Removing a task on one side un-syncs it rather than deleting its twin, until you turn deletion on deliberately. To Do has no trash, so a task deleted there is gone.
Flagged Outlook emails
Flagging an email in Outlook puts it in a built-in To Do list, and that list syncs into Notion like any other, so the follow-up you flagged this morning appears next to the project it belongs to.
It runs one way only. Tasks created in Notion cannot be pushed into the flagged email list, because the flag belongs to the message rather than to a task.
If archiving the messages themselves is what you are after rather than the follow-ups, that is a different connection: see how to sync Notion with Outlook mail.
Work and school accounts: the admin approval screen
Signing in with a Microsoft 365 work account can stop at a screen saying the app needs admin approval. This is not a fault in the tool and retrying will not clear it.
Microsoft Entra lets an administrator decide whether people can consent to third-party apps on their own. When that setting is restricted, every app your organization has not approved hits the same wall, and only an administrator can grant it.
What works is asking, with specifics. The permissions requested are sign-in and basic profile, read and write access to your own To Do tasks and lists, and read access to your mailbox settings, which is used only to get your time zone right. The request covers your own mailbox, not your colleagues'.
A personal Microsoft account has no such gate. If the work tenant is locked down and the tasks are yours rather than the company's, syncing a personal list is the faster path.
Which method fits your situation
- Tasks arrive in To Do and get planned in Notion. You need both directions and edits that stick. 2sync, or n8n if you would rather build it.
- Everything is created in Notion and To Do is just the phone app. Pleexy, at the lowest price here.
- You only want a copy of new tasks somewhere in Notion. Zapier or Make on their free tiers is enough, as long as you accept that edits stop at the border.
- Your company runs on Power Platform. Power Automate, with a Premium license and a scheduled flow for the Notion side.
- You want to see tasks on a calendar rather than sync them. None of these. That is a calendar tool's job.
Pick the direction first, then the tool
Almost every disappointing Notion and To Do setup starts with picking a platform and discovering its ceiling later. Decide first whether you need a copy or a sync.
A copy is a solved problem and costs nothing: Zapier and Make both do it on a free plan. A sync, where an edit in either app reaches the other and completion means the same thing in both, narrows the field to tools built for it.
Once that is settled, the rest is field mapping, and 2sync connects Notion two-way with Microsoft To Do alongside Outlook Calendar, Outlook Mail, Outlook Contacts, Todoist, Google Calendar and more. If Outlook's calendar is the other half of your day, syncing Notion with Outlook Calendar runs on the same Microsoft sign-in.
Still choosing a task app? Microsoft To Do vs Todoist and Microsoft To Do vs Google Tasks cover that decision, and the best Notion integrations covers the rest of the stack. If a spreadsheet is the other half of your setup, the four ways to connect Google Sheets and Notion runs the same comparison for rows instead of tasks.
Stop retyping tasks between To Do and Notion
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FAQ
How do I connect Notion to Outlook?
It depends which part of Outlook you mean, because each one is a separate connection. Calendar events sync two-way with a Notion database, covered in how to sync Notion with Outlook Calendar. Email syncs one way into Notion, covered in how to sync Notion with Outlook mail. Tasks go through Microsoft To Do, which is the app behind Outlook's Tasks module, using the methods on this page. All of them use the same Microsoft sign-in.
What is the difference between Microsoft To Do and Outlook tasks?
They are the same tasks. Microsoft retired the old standalone Outlook Tasks product and To Do became the app behind the Tasks module in Outlook, reading and writing the same items stored on your Exchange mailbox. A task you create in Outlook shows up in To Do and the other way around, so a sync built on Microsoft To Do covers both.
What happened to the to-do list in Outlook?
It moved rather than disappeared. The classic Tasks area was replaced by the To Do experience, which is the same data presented through Microsoft To Do, and flagged emails now collect in a built-in Flagged email list there. If you are hunting for a task you made years ago in Outlook, open Microsoft To Do with the same account and it will be there.
Can I sync My Day or Important to Notion?
No, and no tool can. My Day, Important and Planned are views over your tasks, not lists, so Microsoft does not expose them to anything outside the app. The workaround is to sync the real lists your tasks belong to, then rebuild the same views in Notion with filters on due date and importance, which has the advantage of surviving My Day's nightly reset.
Does Microsoft To Do integrate with Microsoft Teams?
Yes. Teams includes a Tasks app that shows your personal To Do lists next to the Planner plans you are part of, so you can work through both without leaving Teams. That is a view onto the same tasks rather than a separate store, so anything you sync from To Do to Notion covers those tasks too.
What is better, Microsoft Planner or Microsoft To Do?
They solve different problems and most Microsoft 365 users end up in both. To Do is personal: your own lists, your own flagged email, your own day. Planner is for shared work, with plans, buckets and tasks assigned across a team. Pick To Do for what only you are responsible for, Planner for what a team tracks together.
Images: Microsoft, Pleexy, 2sync
