Microsoft To Do and Notion, tasks synced both ways

How to sync Microsoft To Do with Notion

Last updated 24 September 2026. Two-way sync between a Notion database and your Microsoft To Do lists, signed in with the same Microsoft account as the Outlook integrations.

Setting up the sync takes under five minutes:

1. Connect your Microsoft account to 2sync and authorize access to To Do.
2. Select your Notion database or let 2sync create one with the right properties.
3. Map your fields to control how titles, due dates, importance, and notes flow between apps.
4. Enable the sync and tasks start flowing automatically.

For the other ways to run your to-dos through Notion, see the Todoist and Google Tasks integrations.

Why sync Microsoft To Do with Notion?

Microsoft To Do is where tasks get captured when your day runs on Outlook, Teams, or Windows. It is quick, it is on every device, and flagged emails drop straight into it. Notion is where the planning happens: projects, relations, rollups, and views that To Do cannot build. Most people who use both end up maintaining two lists by hand, or checking both apps to make sure nothing slipped.

2sync connects the two with a true two-way sync. Add a task in To Do and it appears in your Notion database as a real page you can edit, filter, and relate to other databases. Add a task in Notion and it shows up in To Do, in the list you chose. Change either side and the other follows within minutes.

All plans include a 14-day free trial, so you can test the full sync before paying.

What syncs between Microsoft To Do and Notion?

These fields sync in both directions:

• Title: task names sync both ways
• Notes: task details sync as rich text in Notion and plain text in To Do
• Due date and start date: both are days in To Do, so they sync as dates without a time
• Reminder: the one field with a time of day, synced as a date and time
• Importance: low, normal, or high, as a Notion select
• Status: not started, in progress, completed, waiting on others, or deferred
• Categories: your Outlook categories, as a Notion multi-select
• Completed: check off in one app, done in both
• List: which To Do list the task belongs to, as a select and as a relation

These land in Notion automatically: completion date, creation date, a recurring checkbox, the task ID, a link that opens the task in To Do, and the task's steps.

Each two-way field can be set to two-way, one-way to Notion, or one-way to To Do. You control exactly how your data flows.

Lists, steps, and flagged email

Microsoft To Do keeps every task inside a list, and 2sync keeps that structure in Notion.

Lists sync as a select property, so you can filter and group tasks by list in Notion views. Sync several lists into one database or map each to its own. When you create a task in Notion, the default list setting decides where it goes; the built-in Tasks list is the default. My Day, Important, and Planned are views rather than lists, so they never appear as sync targets. Rebuild them in Notion with a filter on due date or importance.

Steps are the checklist items inside a task. They sync to Notion as text, one per line, with a mark showing which ones are done. Edit steps in To Do; the text in Notion does not write back.

Flagged email is the list Outlook fills when you flag a message. It syncs to Notion like any other list, so flagged emails show up as tasks next to the rest of your work. The list is read-only on Microsoft's side, which means Notion cannot add tasks to it.

To Do has no subtasks, parent tasks, sections, or assignees, so 2sync does not claim to sync them. If hierarchy matters to you, Todoist and Google Tasks both sync subtasks as related Notion pages.

Microsoft To Do Notion integration: more than a workaround

There is no native integration between Microsoft To Do and Notion. The usual workarounds all fall short.

Copying tasks by hand works until you forget. Pasting a To Do link into Notion gives you a link, not a database item you can filter, sort, or relate. Power Automate flows push tasks one way and need a second flow, plus loop protection, to come back.

2sync creates an actual Notion page for each task. They are real database items: add custom properties, create views, build relations to project or client databases, and use rollups to count what got done this week.

2sync vs Zapier for Microsoft To Do

Zapier connects Microsoft To Do and Notion through one-way automations. You build a Zap that fires when a task is added in To Do and creates a page in Notion. For the reverse direction, you build a second Zap. That leaves three problems: no built-in duplicate prevention, the risk of infinite loops (Zap A triggers Zap B triggers Zap A), and no clean way to sync edits to existing tasks.

2sync handles all of this in a single setup. Two-way sync runs automatically with built-in deduplication and conflict handling. Importance, status, and categories arrive as proper Notion selects instead of raw text. Steps come along. List mapping works out of the box.

Zapier also charges per task: the free plan allows 100 tasks per month with 15-minute delays. A busy list can exhaust that in days. 2sync charges per automation with unlimited synced items, so your bill stays predictable regardless of task volume.

Microsoft To Do is one of several ways to run your to-dos through Notion; compare it with the rest in our guide to the best Notion integrations.

2sync is an independent product and is not affiliated with, endorsed by, or officially connected to Microsoft or Notion Labs, Inc.