How a Swiss designer runs two businesses from Notion by syncing Todoist and Calendar with 2sync
FreelancerA freelance digital marketing designer and startup founder syncs Todoist tasks and Google Calendar events into Notion to manage client projects and team collaboration across two businesses, cutting task management effort in half.
Todoist
Google Calendar
Key Results
2024
Customer since
Running automations continuously since day one
50%+
Time saved
At least half the effort on task management
3
Active automations
Syncing Todoist and Calendar across freelance and startup
About MGDH
Marc Grand d'Hauteville is a freelance digital marketing designer and startup founder based between Yverdon and Lausanne in Switzerland. He runs a freelance design practice for client projects while co-founding a startup that helps people write and print their own books. Notion is the central workspace for both businesses, with Todoist handling quick task capture on mobile and Google Calendar managing meetings and deadlines.
The challenge: Two businesses, one task workflow
Marc runs a freelance design practice and a book-publishing startup, both using Notion as the central workspace. His startup team works exclusively in Notion and Slack, but Marc captures tasks on the go with Todoist's mobile app and voice input. Without a sync, tasks lived in two separate systems with no connection between them.
Tasks were disconnected from the team workspace
Marc used Todoist for quick task capture, especially on mobile with voice input. But his team worked in Notion. Tasks entered in Todoist never reached the shared project databases without manual effort.
Notion on mobile was too slow for task capture
Opening Notion on a phone meant navigating to the right page and database. Todoist with voice input was instant, but the data stayed siloed.
Duplicate entry was not an option
Marc refused to enter tasks in both Todoist and Notion. He needed one place to capture and one place for the team to see everything, without doing the work twice.
No connection between calendar and project databases
Google Calendar handled scheduling and client meetings, but events were disconnected from the Notion databases where the team tracked project progress.
The solution: Todoist for capture, Notion for collaboration, 2sync as the bridge
Marc set up two-way sync between Todoist and Notion for both businesses, then added Google Calendar sync. Tasks captured via voice on his phone appear in the team's Notion workspace automatically. The team never needs to leave Notion, and Marc never needs to leave Todoist.
Voice-captured tasks appear in the team workspace
Marc adds tasks by speaking to Todoist on his phone. Two-way sync pushes them into the team's Notion project databases where everyone can see and act on them.
Full CRM powered by synced data
Notion serves as a full CRM with client, project, and task databases for both businesses. Synced Todoist tasks feed directly into this system, keeping project timelines current.
Two businesses, one sync setup
Separate automations handle the freelance practice and the startup. Each business has its own Notion databases and Todoist projects, all connected through 2sync.
Calendar events linked to projects
Google Calendar meetings sync into Notion, giving the team visibility into upcoming deadlines and client meetings alongside their task boards.
Implementation: Todoist first, then Calendar
Marc started with the most pressing need, syncing Todoist tasks to Notion for his startup team. Once that worked, he replicated the setup for his freelance business and connected Google Calendar.
Connected Todoist to Notion for the startup
Set up two-way sync between Todoist and the startup's task database in Notion. The team immediately gained visibility into tasks Marc captured on the go.
Replicated the setup for freelance work
Created a second automation connecting Todoist to a separate Notion database for freelance client projects, keeping the two businesses organized.
Added Google Calendar sync
Connected Google Calendar to Notion to bring meetings and deadlines into the project management view, completing the workflow.
The results: Set it and forget it
Marc's automations run without any intervention. His team collaborates in Notion while he captures tasks in Todoist. The workflow is so reliable he forgets 2sync is even running.
"I've been using 2sync for two years and it works fine. Seamless. No problem. I don't have to come back and fix stuff around. You remove the stone in your shoes. It works well. You set it and you forget it."
See how other teams use 2sync
From creative agencies to SaaS startups, teams trust 2sync to keep their tools in sync.
