Quick start guide

Setting up 2sync takes under 5 minutes. In 5 steps, you'll connect your Notion database to Google Calendar, Outlook Calendar, Todoist, Google Tasks, Google Contacts, Outlook Contacts, Gmail, or Outlook Mail. You'll have a working two-way sync running automatically. This guide covers everything from connecting your accounts to activating your first automation.

Before you begin

To use 2sync, you need:

• A Notion account with at least one database
• An account with one of our supported services: Google Calendar, Google Tasks, Google Contacts, Gmail, Outlook Calendar, Outlook Contacts, Outlook Mail, or Todoist
• A 2sync account (sign up at app.2sync.com)

Step 1: Connect your accounts

Before creating a sync, connect both your Notion account and your external service to 2sync.

1. Go to the 2sync dashboard
2. Click Connections in the left sidebar
3. Click Add Connection
4. Select your service (Google, Microsoft, or Todoist)
5. Authorize 2sync to access your account (this uses secure OAuth, so your passwords are never shared with 2sync)
6. Repeat for Notion, then select the databases you want to sync

Step 2: Create a sync automation

Once your accounts are connected, you're ready to create your first sync.

1. From the dashboard, click New Automation
2. Select the integration type (e.g., Google Calendar)
3. Choose your connected accounts
4. Select a Notion database
5. Select the specific calendar, task list, or contact group to sync with

Step 3: Map your fields

Field mapping tells 2sync how to match data between Notion and your external service. For example:

• Event Title ↔ Notion Name property
• Event Date ↔ Notion Date property
• Event Description ↔ Notion Notes property

For each field mapping, choose a sync direction:

• Two-way: changes sync in both directions
• One-way to Notion: only updates from the external service flow to Notion
• One-way to provider: only updates from Notion flow to the external service

Step 4: Set filters (optional)

Filters let you control which items sync. You can add conditions like:

• Only sync events from a specific calendar
• Only sync tasks with high priority
• Only sync Notion items where Status is not "Archived"

Filters are optional, so skip them if you want everything to sync.

Step 5: Activate your sync

Review your settings and click Create. 2sync will:

1. Run an initial sync to match existing items between both services
2. Begin automatic syncing based on your plan's frequency (every 2-5 minutes)
3. Log all sync activity in the Activity Log

Use the Sync Now button on your automation page to trigger an immediate sync, which is useful for verifying everything works before waiting for the next automatic cycle.

What happens next

Once your sync is active:

• Changes sync automatically based on your plan's frequency, or use Sync Now for an immediate sync
• View sync history in the Activity Log on your automation page
• Edit your automation anytime to adjust field mappings, filters, or sync direction
• Pause or delete your sync from the automation settings

Troubleshooting

If your sync isn't working as expected:

1. Check the Activity Log for error messages
2. Verify your connections are still authorized (Connections page)
3. Review field mappings to ensure properties are correctly matched
4. Check filters to make sure they aren't excluding items you expect to sync

Next steps

Now that your first sync is running:

• Sync Direction & Field Mapping: fine-tune how each field syncs between your apps
• Filters: control exactly which items sync with conditions
• Relation Databases: connect attendees to contacts, tasks to projects
• Shared Connections: let team members sync personal calendars to a shared Notion workspace
• Delete Behavior: control what happens when items are removed from one side
• Default Asset: when syncing multiple calendars, choose where new Notion items go

FAQ