Quick start guide

Setting up 2sync takes under 5 minutes. In 4 steps, you'll connect your Notion database to a calendar (Google Calendar, Outlook Calendar), a task app (Todoist, Google Tasks, Microsoft To Do), a contact book (Google Contacts, Outlook Contacts), a Google Sheets tab, or a mailbox (Gmail, Outlook Mail). You'll have a working sync running automatically: two-way for calendars, tasks, contacts, and spreadsheets, and one way into Notion for email. This guide covers everything from connecting your accounts to activating your first automation.

Before you begin

To use 2sync, you need:

• A Notion account with at least one database
• An account with one of our supported services: Google Calendar, Google Tasks, Google Contacts, Google Sheets, Gmail, Outlook Calendar, Outlook Contacts, Outlook Mail, Microsoft To Do, or Todoist
• A 2sync account (sign up at app.2sync.com)

Step 1: Pick the app

Open 2sync. Setup has three stages, Connect, Preview and Start, and opens on What do you want to sync with Notion?

1. Find your app in the list, grouped by kind (calendars, tasks and more), or type its name in Search apps
2. Click the app to open the Connect stage

Step 2: Connect the app and a Notion database

The Connect stage puts your app and Notion on one page.

1. Click the connect button for your app (for example Connect Google Calendar) and sign in. This uses secure OAuth, so your passwords are never shared with 2sync
2. Select the specific calendar, task list, contact group, or spreadsheet tab to sync with (for Google Sheets, choose the spreadsheet in Google Drive and pick the tab)
3. In the Notion card, select your workspace
4. Under Database, pick a database from the best matches, find it with Search by name, or click Create one for me to start with a new one
5. Check the sync direction shown below the database
6. Click Continue to Preview

Step 3: Preview the first sync

Nothing is written to either app until you run it. The Preview lists what the first sync will create, and you can open any item to see the Notion page it becomes.

• Each Notion property has a From dropdown that picks the field filling it. A change there applies to every item, and Advanced field mapping has more options
• Set a default gives every new page a fixed value
• Under Skipped, Change dates adjusts the date range and Add condition adds an optional filter, for example to sync only one calendar or only high-priority tasks

When the preview looks right, click Run first sync.

Step 4: Start your sync

The Start stage confirms the first sync and links to your Notion database. Click Start the sync now and 2sync will:

1. Begin automatic syncing based on your plan's frequency (every 2-5 minutes)
2. Log all sync activity in the Activity Log

What happens next

Your automation opens on its own page, marked Active, with three tabs:

• Status: whether everything is in sync, the Pause and Sync now buttons, your connections, and recent activity, with Delete this automation at the bottom
• Fields: the sync direction for every field and how each one maps to a Notion property
• Rules: which items sync (filters and the syncing timeframe), how often 2sync checks for changes, and safety settings such as deletion

Use Sync now to trigger an immediate sync, which is useful for checking a change without waiting for the next automatic cycle.

If 2sync earns a recommendation, your referral link pays you 30% of what each person you refer pays for 12 months, and gives them 10% off every payment, forever.

Troubleshooting

If your sync isn't working as expected:

1. Check the Activity Log for error messages
2. Verify your connections are still authorized (Connections page)
3. Review field mappings to ensure properties are correctly matched
4. Check filters to make sure they aren't excluding items you expect to sync

Next steps

Now that your first sync is running:

• Sync Direction & Field Mapping: fine-tune how each field syncs between your apps
• Filters: control exactly which items sync with conditions
• Relation Databases: connect attendees to contacts, tasks to projects
• Shared Connections: let team members sync personal calendars to a shared Notion workspace
• Delete Behavior: control what happens when items are removed from one side
• Default Asset: when syncing multiple calendars, choose where new Notion items go

FAQ