Google Tasks sync

Google Tasks syncs automatically with your Notion database through 2sync. Create or edit a task in either app and the change appears on the other side within minutes. You choose which task lists to include, how fields map between apps, and whether sync runs in both directions or just one.

How do I get started?

Connect Google Tasks

1. Go to the Google Tasks & Notion Sync onboarding
2. Click Connect Google Tasks
3. Sign in with your Google account
4. Grant permissions for 2sync to access your tasks
5. Select the task lists you want to sync

Connect Notion

You can connect Notion in two ways:

Using the 2sync template:

1. Click Connect with Notion
2. Select Use a template provided by the developer
3. Click Allow access

Notion duplicates the default Tasks template to your workspace, and 2sync automatically detects the database. See setting up a Notion database for more options.

Using your own database:

1. Make sure your database is connected to 2sync: click (•••) > Add connections > 2sync on the database page
2. Copy the database link from (•••) > Copy link
3. Paste the link when prompted

Select a default task list

When syncing multiple task lists, one must be the default asset. New tasks created in Notion sync to this list unless you specify otherwise.

Set the default in the Task List Connections tab by clicking Set as default next to your preferred list.

How do I map fields between Google Tasks and Notion?

Field mapping controls how data transfers between Google Tasks and Notion. You can set the sync direction for each field independently. For a complete reference of every supported field, see Google Tasks fields.

Sync directions

• 2-way Sync: Changes in either app update the other
• 1-way to Notion: Google Tasks changes update Notion, but not vice versa
• 1-way to Google Tasks: Notion changes update Google Tasks, but not vice versa

For a detailed comparison, see two-way vs one-way sync.

Available fields

Adding fields

Click + Add Field in the Field Mapping section to add additional fields. Not all fields are shown by default.

How do I choose which tasks sync?

Selecting task lists

In the Task List Connections tab, toggle task lists on or off to control which ones sync. You can include lists from multiple Google accounts in the same automation.

Filtering tasks

Use Notion's built-in database filters to control which tasks appear in your views. For example, filter out completed tasks or show only tasks from a specific list.

How do I create tasks from Notion?

New pages in your Notion database automatically create Google Tasks during the next sync cycle.

Assigning to a specific task list

Map the Task List field to a Select property in Notion. When creating a new page, choose which list the task should appear in.

If no list is specified, the task goes to your default task list.

Setting due dates

The Due Date property in Notion controls when the task is due. Use Notion's date picker to set:

• A date only (appears as an all-day due date in Google Tasks)
• A date and time (includes the specific time)

How are completed tasks handled?

When a task is completed in Google Tasks:

• The Completed checkbox is checked in Notion
• The Completed At date is set
• The task remains synced (unless you hide it with Notion view filters)

When a task is completed in Notion:

• The task is marked complete in Google Tasks
• Two-way sync keeps both in sync

Filtering completed tasks

To keep completed tasks out of your main Notion view, use Notion's built-in view filters:

1. Open your database view settings
2. Add a filter: Completed is not Checked
3. Completed tasks stay synced but are hidden from that view

How do recurring tasks work?

Google Tasks handles recurrence differently than calendars. Instead of creating separate instances, it keeps one task with a moving due date.

How it works

1. You have a recurring task "Weekly Review" due every Monday
2. It syncs to Notion as one page with this Monday's date
3. You complete it in Google Tasks (or Notion)
4. Google Tasks advances the date to next Monday
5. 2sync updates the same Notion page with the new date
6. The Completed checkbox resets automatically

You don't see multiple rows for future occurrences, just the current one.

Tracking completion history

Since recurring tasks update in place, completion history isn't automatic, but you have a few options:

• Use Todoist's activity log (not synced)
• Create a separate "Completed Tasks" database with automations
• Manually archive completed instances before marking complete

How do I organize with task lists?

Basic mapping

Map Task List to a Select property to see which list each task belongs to. Use Notion view filters to show tasks from a single list or group them by list.

Relational mapping

Map Task List (Relation) to link tasks to a separate Task Lists database. This enables:

• Rollups showing task counts per list
• Filtering by list with relation filters
• Organizing lists with additional metadata

Creating tasks in specific lists

When creating a task in Notion:

1. Set the Task List property to the desired list name
2. The task syncs to that Google Tasks list
3. Leave blank to use the default list

Subtasks

Google Tasks supports one level of subtask nesting. Map Parent Task (Relation) to link subtasks to their parents in Notion.

• Parent tasks and subtasks sync as separate Notion pages
• The relation links them together
• Completing a parent completes its subtasks (Google Tasks behavior)
• Use Notion rollups to display subtask counts or completion percentages

Common scenarios

Quick capture workflow

Use Google Tasks for quick capture on mobile, then organize and detail tasks in Notion.

1. Add tasks quickly from your phone using Google Tasks
2. Tasks sync to Notion on the next cycle
3. Open each task in Notion to add notes, set priorities, and organize

Task list per project

Create Google Tasks lists for each project and use the Task List field to organize in Notion.

1. Create separate lists in Google Tasks (e.g., "Client A", "Client B", "Personal")
2. Map Task List to a Select property in Notion
3. Create Notion views filtered by list for per-project focus
4. Use Notion's board view grouped by Task List for a project overview

Combining with Google Calendar

Run both Google Tasks and Google Calendar automations to see tasks and events together.

1. Set up a Google Calendar automation to the same Notion database (or a linked one)
2. Map Due Date with times for tasks
3. Use Notion's timeline or calendar view to see tasks and events on the same timeline
4. Block time for tasks by setting specific due times in Google Tasks

Team task management

Each team member can sync their Google Tasks to a shared Notion database using shared connections.

1. One person creates the automation and shares the connection link
2. Team members connect their individual Google accounts
3. Map Task List to identify each person's lists
4. Create Notion views filtered by task list for each team member

Deleting tasks automatically

Map the Trigger deletion field to a Checkbox or Status property. When checked (or marked complete), the task deletes from Google Tasks on the next sync.

Tips and best practices

Sync frequency

• Solo plan: Syncs every 5 minutes
• Premium plan: Syncs every 3 minutes
• Pro plan: Syncs every 2 minutes

Click Sync Now on your automation to trigger an immediate sync.

Task deletion settings

By default, deleting a task un-syncs it rather than removing it from both apps. Enable Allow task deletion in Sync Settings to delete tasks in both places.

Time handling

Google Tasks supports due dates with or without times:

• Date only: Shows as all-day in Notion
• Date and time: Includes specific time

Working with large databases

First syncs of large task databases take longer as 2sync builds initial links. If sync remains slow:

• Check your sync window settings
• Consider filtering to active tasks only
• Check the troubleshooting guide

What should I do next?

Now that your Google Tasks sync is set up:

1. See every field that syncs between Google Tasks and Notion
2. Configure sync direction per field
3. Set default values for empty fields

Related

• Google Tasks fields for a complete reference of every supported field
• Sync direction and field mapping for controlling data flow per field
• Two-way vs one-way sync for understanding sync direction options
• Conflict resolution for how 2sync handles simultaneous edits
• Delete behavior for understanding what happens when tasks are deleted
• Default values for setting fallback values on empty fields
• Notion property types for choosing the right property for each field
• How sync works for understanding the sync cycle

FAQ