Outlook Contacts fields that sync to Notion
All 10 Outlook Contacts fields that sync to Notion with 2sync: property types, sync directions, and how to use folders, multiple phones, and name fields
2sync syncs 10 Outlook Contacts fields to Notion, including name, email, phone, address, company, job title, birthday, and contact folder. Most fields support two-way sync, so edits in either app update the other. The Contact Folder field is read-only, syncing from Outlook to Notion only. You control each field's direction in field mapping.
Synced fields
| Field | Notion property type | Sync direction |
|---|---|---|
| Full Name | Title | Two-way |
| First Name | Rich Text | Two-way |
| Last Name | Rich Text | Two-way |
| Two-way | ||
| Phone | Phone Number | Two-way |
| Address | Rich Text | Two-way |
| Company | Rich Text | Two-way |
| Job Title | Rich Text | Two-way |
| Birthday | Date | Two-way |
| Contact Folder | Select | To Notion |
You can set each field to two-way, one-way to Notion, or one-way to Outlook Contacts. Adjust this per field in your automation's field mapping settings.
Name fields
The Full Name field maps to Notion's Title property, the main name of each database page. The First Name and Last Name fields sync separately as Rich Text properties.
Outlook computes the display name from first and last name fields. Editing either the full name or individual name fields updates the corresponding values in Outlook. Keep them consistent to avoid mismatches.
The primary email address maps to the Email property in Notion. For contacts with multiple email addresses, the primary one takes precedence for attendee matching in calendar syncs.
Changing a field's sync direction after initial setup does not retroactively update existing items. Only new changes follow the updated direction.
Phone
The primary phone number maps to the Phone Number property in Notion. Phone numbers sync with their formatting preserved.
Address
The Address field syncs as Rich Text containing the full formatted address. Outlook stores address components separately (street, city, state, postal code, country), but 2sync combines them into a single text field for Notion.
Company and job title
The Company and Job Title fields each map to Rich Text properties. These are especially useful for CRM workflows. Filter or group your Notion database by company to see all contacts at an organization. See the Notion CRM guide for setup ideas.
Birthday
The Birthday field syncs as a Date property in both directions. Set a birthday in Notion and it appears in Outlook. Outlook birthday events in the calendar are separate from the contact birthday field.
Contact folder
The Contact Folder field identifies which Outlook folder a contact belongs to. It syncs as a read-only Select property, letting you filter and group contacts by source folder in Notion.
Contact Folder is read-only in Notion, so to move a contact between folders, make the change in Outlook directly.
What should I do next?
Now that you know which fields sync:
- Set up your Outlook Contacts sync if you haven't connected yet
- Build a Notion CRM with your contacts
- Configure sync direction per field
- Set default values for empty fields
Related
- Outlook Contacts sync for the full setup guide
- Google Contacts fields for comparing Google's field set
- Create a Notion CRM for a step-by-step CRM setup guide
- Notion property types for supported property formats
- Default values for setting fallback values on empty fields
- Relations for linking contacts to calendar events and projects
- Sync direction for per-field data flow control
FAQ
Can I sync contacts from multiple Microsoft accounts?
Yes. Connect multiple Microsoft accounts and select contact folders from each. All contacts sync to the same Notion database with the Contact Folder field identifying their source.
How do I link contacts to Outlook Calendar events?
Set up both Outlook Contacts and Outlook Calendar automations. Map the Attendees (Contacts) field in your calendar automation to a Relation property pointing to your contacts database. 2sync matches attendees by email.
Why can't I move contacts between folders from Notion?
The Contact Folder field is read-only because Outlook treats folder assignment as a structural operation. Move contacts between folders in Outlook, and the change syncs to Notion.
Does Outlook Contacts have a contact limit?
Microsoft 365 accounts support up to 10,000 contacts per folder by default. Enterprise accounts may have higher limits depending on admin settings.
Can I add new fields to the sync?
No. You can only sync the 10 fields listed above. Custom Outlook fields are not supported. However, you can add Notion-only properties to your database for additional tracking.
Can I create contacts from Notion?
Yes. New pages added to your synced Notion database create Outlook Contacts on the next sync cycle. Make sure to fill in at least the Full Name field.
How does the Address field handle structured components?
Outlook stores address data separately (street, city, state, postal code, country), but 2sync combines them into a single text string for Notion. Editing the address in Notion updates the full address in Outlook.
What's different from Google Contacts fields?
Google Contacts syncs 14 fields including multiple emails (up to 3), multiple phones (up to 3), nicknames, photos, and labels. Outlook Contacts syncs 10 fields with a single email and phone, plus a Contact Folder field. Both support names, address, company, job title, and birthday.