Recurring events

2sync syncs each occurrence of a recurring event as its own Notion page. A weekly team meeting becomes individual pages, one per date, so you can add notes, track changes, and manage each instance independently. This guide covers how edits propagate, how the sync window controls which instances appear, and how to handle duplicates.

How calendars vs Notion handle recurrence

Google Calendar and Outlook:

• Store one event with a recurrence rule (e.g., "Every Monday at 9am")
• Generate instances dynamically from that rule
• Edits can apply to one instance or the entire series

Notion:

• Has no native recurrence concept
• Each database page is independent
• No way to define "repeat every Monday"

How does 2sync sync recurring events?

2sync syncs individual instances of recurring events as they fall within your sync timeframe. Instead of one "Weekly Team Meeting" entry, you see:

• Team Meeting - Jan 6
• Team Meeting - Jan 13
• Team Meeting - Jan 20
• etc.

This approach enables per-instance customization that calendars don't support natively.

Benefits

Specific notes per occurrence: Add meeting notes, agendas, or action items to each specific date rather than the entire series.

Individual tracking: Mark specific instances as cancelled, moved, or needing follow-up.

Accurate history: Review exactly what happened on each date with attached notes and links.

How does the sync window work?

Your configured timeframe (set in advanced sync settings) controls which instances sync:

• Example: 6 months back, 1 year forward
• Only instances within that window sync to Notion
• Events outside this horizon are not synced
• New instances appear automatically as they enter the window

How windows work

If your sync window is "3 months back, 6 months forward" and you have a weekly meeting:

• Past instances beyond 3 months are not in Notion
• Today plus the next 6 months of instances are synced
• Each week, a new future instance enters the window and syncs

How do edits affect recurring events?

Editing in Google Calendar

Single instance edit:

1. Click on one occurrence
2. Choose "Only this event" when prompted
3. Only that Notion page updates

Series edit (this and all following):

1. Click on one occurrence
2. Choose "This and all following events"
3. Google treats the new series as new events
4. Old instances may appear as duplicates in Notion

Editing in Outlook

The same principles apply:

• This occurrence only: Updates one Notion page
• All events in the series: Updates all synced instances
• This and all following: Creates new event series, may duplicate in Notion

Editing in Notion

Changes made to a Notion page sync back to that specific calendar instance:

• Edit the date → That instance moves in the calendar
• Edit the title → That instance's title changes
• Delete the page → That instance is removed (if deletion is enabled)

Cannot do from Notion:

• Create new recurring events (create in calendar first)
• Change the recurrence pattern
• Edit "all future instances"

For workarounds to manage repeating items directly in Notion, see how to create recurring tasks in Notion.

How do I identify recurring events?

Map the Is Recurring field (see field reference) to a Checkbox property in Notion. Any synced event that repeats will have this checkbox checked, making it easy to filter or identify recurring meetings.

Using filters with recurring events

Sync only recurring events:

1. Go to Filters
2. Add condition: Is Recurring checkbox is Checked

Exclude recurring events:

1. Go to Filters
2. Add condition: Is Recurring checkbox is not Checked

How do I manage duplicate recurring events?

When you edit a recurring series in the calendar, old and new instances may coexist in Notion temporarily.

Automatic cleanup

Enable Allow event deletion in Sync Settings (see delete behavior). When Google/Outlook removes old instances, 2sync removes the corresponding Notion pages.

Manual cleanup

Use the bulk editor tools to:

1. Select your database
2. Set a date range
3. Click Select duplicated
4. Delete the selected items

Google Calendar vs Outlook behavior

How do recurring tasks differ from recurring events?

Recurring events (calendar) and recurring tasks (Todoist/Google Tasks) work differently:

Calendar events:

• Each occurrence syncs as a separate Notion page
• Multiple pages exist simultaneously

Todoist/Google Tasks:

• One task with a dynamic due date
• Completing moves the date to the next occurrence
• Only one Notion page exists, updated repeatedly

See the Todoist guide and Google Tasks guide for task-specific recurrence handling.

What should I do next?

Now that you understand how recurring events sync:

1. See every Google Calendar field you can map
2. Set up filters to control which events sync
3. Configure delete behavior for automatic duplicate cleanup

Related

• Google Calendar sync for the full Google Calendar integration guide
• Outlook Calendar sync for Outlook-specific sync details
• Delete behavior for how deletion works across synced apps
• Filters for controlling which events sync
• How sync works for understanding the sync engine

FAQ