Outlook Calendar fields that sync to Notion

2sync syncs 21 Outlook Calendar fields to Notion, covering event name, dates, location, attendees, categories, importance, response status, and conference call links. Most fields support two-way sync, letting you edit in either app. Read-only fields like organizer, recurring status, and calendar name sync from Outlook to Notion only. You control each field's direction in field mapping.

Synced fields

Event Name

The Event Name field maps to Notion's Title property, the main name of each database page. Changes to the event name in either app update the other automatically. For example, renaming "Sync Call" to "Weekly Sync Call" in Notion updates it in Outlook on the next sync cycle.

Description

The Description field maps to Rich Text. Basic formatting from Outlook (bold, italic, links, lists) is preserved during sync. Some Notion-specific elements like toggles, databases, and embeds cannot be represented in Outlook and will be lost if synced back. A meeting agenda pasted in Outlook with bullet points appears formatted in Notion, but Notion toggles added to the page won't survive a round-trip.

Date

The Date field maps to a single Notion Date property that holds both start and end, including time and timezone. All-day and multi-day spans are supported, and sync runs in both directions.

For timed events, both date and time sync. For all-day events, only the date syncs without a time component. When a Notion page has a start date but no end date, 2sync uses the Default Duration from your advanced sync settings to calculate the end time.

Timezone conversion is automatic. Events display in your local timezone regardless of where they were created. A colleague in London creates a 3pm GMT meeting and it appears as 10am EST in your Notion database if that's your timezone.

Location

The Location field syncs as Text in both directions. Type an address or place name in either app and it appears in the other. Outlook's room finder and room suggestions are not available in Notion; the location syncs as plain text only. Use it to build a Notion view filtered by location to see all in-office meetings.

Attendees

You can sync attendees in two ways. The Attendees (Relation) field maps to a Contacts database or Notion workspace members, matching attendees by email so each event links to a real contact page. The Attendees (Text) field stores a plain-text list of attendees, useful when you don't need relation matching.

Both can be active at the same time. The relation field is useful for building a CRM in Notion where calendar events link directly to contact pages, building a timeline of every interaction with a client.

Organizer

The Organizer field shows the email address of the person who created the event. It can map to a Relation property pointing at a Contacts database or to plain text. This field is read-only because Outlook controls its value. When syncing shared calendars, use Organizer to identify who scheduled each meeting. Filter your Notion database to see only meetings created by a specific person.

Categories

Outlook Calendar uses categories instead of colors. Categories sync as a Multi-select property in Notion (see Notion property types), letting you assign multiple categories per event. Create categories in Outlook and they appear as select options in Notion automatically.

Categories sync in both directions. Adding a category in Notion applies it to the Outlook event on the next sync cycle. Tag events as "Client Meeting", "Internal", and "Travel" in Outlook. All three appear as Multi-select options in Notion, where you can filter views by category.

Is recurring

The Is Recurring field syncs as a Checkbox. Any event belonging to a recurring series has this box checked. Use it to build filtered views. Show only repeating meetings to review your weekly commitments, or exclude them to focus on one-off events.

For details on how recurring event instances sync, see recurring events.

Event Type

The Event Type field classifies events into four categories: Single, Occurrence, Exception, and Series Master. Single events appear once. Occurrence is one instance of a recurring series. Exception is a modified instance. Series Master represents the recurring pattern itself.

Use this field to filter recurring events in Notion views. Filter to "Exception" types to find meetings that were rescheduled from their usual time.

Event Visibility and Transparency

The Event Visibility field supports four values: Normal, Personal, Private, and Confidential. The Transparency field shows your availability with five values: Free, Tentative, Busy, Out of Office, and Working Elsewhere. Both sync in two directions.

These fields are useful for filtering events by visibility level or controlling which events appear in shared views. Exclude private events from a shared team database using filters, or filter to only Busy events so informational "Free" holds don't clutter your task list.

Importance

The Importance field maps to a Select property with three values: Low, Normal, and High. It syncs in both directions, so changing the flag in Notion updates it in Outlook on the next cycle and vice versa. Use it to surface high-importance events in dashboards or to filter out low-importance items from your daily view.

Conference Call Link

Microsoft Teams meeting links sync automatically when a Teams meeting is created. Third-party links (Zoom, Webex) also sync if present in the event. Click the synced link directly from Notion to join a meeting without opening Outlook first.

Outlook Calendar Link

The Outlook Calendar Link is a deep link back to the original event in Outlook. It syncs from Outlook to Notion only and can be stored as Text or URL. Use it when you want a one-click jump from a Notion page to the matching Outlook event, useful for editing fields Notion cannot write back (organizer, response status).

Response Status

The Response Status field shows your RSVP for invited events: Accepted, Declined, Tentative, or Not Responded. It can map to Text or Select and syncs from Outlook to Notion only. Filter your Notion database by response status to see which invitations still need a reply.

Calendar name

The Calendar Name field identifies which Outlook calendar an event belongs to. This is especially useful when you sync multiple calendars into a single Notion database.

You can map Calendar Name to three property types:

• Select (recommended): Creates a dropdown with each calendar as an option
• Text: Stores the calendar name as plain text
• Relation: Links to a separate database of calendars

Calendar Name is read-only, so to move an event between calendars, edit it directly in Outlook. Use it as a Select property to group and filter events by source calendar in Notion.

Calendar ID

The Calendar ID is the internal identifier for the Outlook calendar the event belongs to. It maps to Text, Email, or Select and syncs from Outlook to Notion only. Most users won't need to look at this field, but it's invaluable when troubleshooting sync issues or routing events to specific databases via Notion formulas.

Event ID

The Event ID is the internal sync identifier 2sync uses to match an Outlook event to its Notion page. It maps to Text and syncs one-way. Treat it as system metadata: do not edit it manually, but keep it visible in your database if you ever need to debug a broken sync.

Automation Name

The Automation Name field tags every synced page with the name of the 2sync automation that created it. It maps to Text or Select and syncs from Outlook to Notion only. This is essential when more than one Outlook automation feeds into the same Notion database, since you can filter or group by automation to see which workflow each event came from.

Trigger deletion on Outlook Calendar

This is the only field that syncs from Notion to Outlook only. It maps to Checkbox, Status, Formula, or Rollup, and acts as a Notion-side flag that tells 2sync to delete the matching Outlook event on the next sync cycle. Check the box (or set the status, or let a formula compute it), and the event disappears from Outlook without you ever opening it.

What should I do next?

Now that you know which fields sync:

1. Set up filters to control which events sync
2. Learn how recurring events appear in Notion
3. Configure sync direction per field

Related

• Outlook Calendar sync for the full setup guide
• Google Calendar fields for comparing Google's field set
• Notion property types for supported property formats
• Default values for setting fallback values on empty fields
• Relations for connecting attendees to a contacts database

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