Outlook Mail fields that sync to Notion
All 11 Outlook Mail fields that sync to Notion with 2sync: property types, one-way sync direction, and how to use categories, conversations, attachments, and email preview
2sync syncs 11 Outlook Mail fields to Notion, including subject, sender, recipients, categories, attachment info, and email preview. Outlook Mail sync is strictly one-way: emails flow from Outlook to Notion only. Notion serves as a read-only archive. No changes in Notion affect your Outlook mailbox.
Synced fields
| Field | Notion property type | Sync direction |
|---|---|---|
| Subject | Title | To Notion |
| Sender | Rich Text | To Notion |
| To | Rich Text | To Notion |
| CC | Rich Text | To Notion |
| BCC | Rich Text | To Notion |
| Categories | Multi-select | To Notion |
| Has Attachments | Checkbox | To Notion |
| Attachment Info | Rich Text | To Notion |
| Email Preview | Rich Text | To Notion |
| Date Received | Date | To Notion |
| Email Link | URL | To Notion |
All fields are read-only in Notion. Outlook Mail sync is one-way by design, which protects your mailbox from unintended changes.
Subject
The Subject field maps to Notion's Title property, the main name of each database page. The email subject line appears as the page title, making emails searchable in Notion. Emails without a subject sync with an empty title.
Sender and recipients
The Sender field stores the email address of who sent the message. The To, CC, and BCC fields store the respective recipient lists as Rich Text.
Use the Sender field to filter or group your Notion database by who sent each email. Combine with an Outlook Contacts relation to link emails directly to contact pages.
Categories
Outlook categories (color-coded tags) sync as a Multi-select property. Unlike Gmail labels, Outlook categories are applied across all mail folders. If an email has multiple categories, all of them appear in Notion.
Use categories to filter which emails sync. For example, sync only emails categorized as "Archive" for a focused reference database. Create categories in Outlook (like "Client", "Invoice", "Follow Up") and they appear as select options in Notion.
Categories in Notion are read-only. To add or remove categories, make changes in Outlook directly.
Attachments
The Has Attachments checkbox indicates whether the email contains files. The Attachment Info field lists attachment names and metadata as Rich Text.
Attachment files do not sync to Notion. Only metadata (file names, sizes) is included. Access the original attachments through the Email Link.
Email preview
The Email Preview field contains a short snippet of the email body, similar to what you see in Outlook's inbox list. This gives you a quick summary without opening the page.
The full email body syncs as page content. Open the Notion page to read the complete message with basic formatting preserved.
Date received
The Date Received field syncs as a Date property showing when the email was sent. Use it to sort your email archive chronologically or create date-filtered views (e.g., "This Week's Emails", "Last 30 Days").
Email link
The Email Link field provides a direct URL to the original email in Outlook. For Microsoft 365 accounts, this opens Outlook on the web. Click it from Notion to open the full email in your browser, including all attachments and formatting that may not be preserved in Notion.
Comparing Gmail and Outlook Mail fields
The field sets are nearly identical. The key difference is Categories (Outlook) vs Labels (Gmail). Both map to Multi-select properties in Notion. If you switch from Gmail sync to Outlook Mail, your Notion database structure stays the same; only the category/label property name changes.
Re-processing emails
If you change your field mapping or want to backfill new properties, use the Reset Sync History feature. This re-processes all emails matching your filter criteria and updates the corresponding Notion pages.
Reset Sync History does not create duplicates. Existing pages are updated with the new mapping.
What should I do next?
Now that you know which fields sync:
- Set up your Outlook Mail sync if you haven't connected yet
- Set up filters to sync only the emails you need
- Link emails to contacts and projects
- Set default values for empty fields
Related
- Outlook Mail sync for the full setup guide
- Gmail fields for comparing Gmail's field set
- Archive emails to Notion for a detailed email archive workflow
- Notion property types for supported property formats
- Default values for setting fallback values on empty fields
- Relations for linking emails to contacts and projects
- Filters overview for controlling which emails sync
FAQ
Can I sync Outlook emails in both directions?
No. Outlook Mail sync is one-way only, from Outlook to Notion. This protects your mailbox from unintended changes. Notion acts as a read-only email archive.
What is the difference between Outlook Mail and Gmail field sync?
The fields are nearly identical. The main difference is that Outlook uses Categories (Multi-select) while Gmail uses Labels (Multi-select). Both function the same way in Notion.
Do attachment files copy to Notion?
No. Only attachment metadata (file names, sizes) syncs to Notion. Access the original files through the Email Link, which opens the email in Outlook on the web.
Can I filter which Outlook emails sync?
Yes. Use filters based on categories, sender, subject, or folder to control which emails sync. Create an Outlook category like 'Sync to Notion' and filter to that category for a focused archive.
What happens to the email body?
The full email body syncs as Notion page content, not as a field property. Open the page to read the complete message. The Email Preview field provides a short snippet visible without opening the page.
Can I add custom fields to the sync?
No. You can only sync the 11 fields listed above. However, you can add Notion-only properties to your database for additional tracking like status, category, or follow-up dates.
How do I re-sync emails with new field mappings?
Use the Reset Sync History button in your automation settings. This re-processes all emails and updates existing Notion pages with the new field configuration without creating duplicates.
Can I sync emails from multiple Microsoft accounts?
Yes. Connect multiple Microsoft accounts and select folders from each. All emails sync to the same Notion database.